Introduction and Contact Information
This privacy statement tells you what to expect when we collect your personal information. We will explain what data we hold about you, how we collect and use your data and whether we share it with other organisations.
This privacy notice applies to:
Information About You
You will give us most of the information we will hold about you; this is generally done when you communicate with us and is likely to include your name, address, e-mail address, telephone numbers, financial and credit card information and, where relevant, information about any incident in which you may have been involved, including any injuries suffered, other parties involved and further information relevant to the products and services we offer.
Sometimes information about you will come from other organisations such as your motor insurer, insurance broker, vehicle dealer or repairer or someone else who provides you with goods or services and who thinks we have services or products that might be of interest to you. These businesses will be data controllers themselves and we encourage you to read their privacy notices for information about how they deal with information about you. We also work closely with other third parties (including, for example sub-contractors in technical, payment and delivery services, search information providers and credit reference agencies) and we may receive information about you from them. We routinely make checks against the Government’s financial sanctions targets list.
Our hire vehicles are fitted with trackers. We use the vehicles’ location data to protect our vehicles against theft and on occasion to notify us when the hire has ended (i.e. when it is back with the garage that repaired your vehicle). We do not use this information to predict or analyse your behaviour but we will be notified if the vehicle exceeds speed limits or enters a high risk area such as a UK port or Eurotunnel area. This data may be used in connection with the defence or prosecution of legal rights and may be supplied to the police in the event of there being a collision, or suspicion that an offence may have been committed involving the vehicle.
We hold information about you for seven years after the conclusion of all services or, if longer, the conclusion of any other dealings with you and in line with our retention policy. Your information will be held securely.
During the recruitment process we may collect information directly from you, from other organisations and/or from publically available information, including media profiles. If necessary, we will share your information in order only to assess your application, equality monitoring and to meet legal or policy requirements for pre-employment checks. This may include checking your identity, work and education activity, criminal record and credit history. Your information will be securely stored. Unsuccessful applicant details are held for 12 months and then destroyed.
Auxillis Job Alerts
To activate our job alert service we will ask you to provide your email address. We will use this to send alerts to you, and retain it until you advise us you no longer require the service. You may deactivate this service at any time by using this link, or the link in the alerts you receive.
How We Use Your Information
Our Services and Products
We use your information to deal with enquiries you make about our services or products, to provide services or products to you and to notify you about changes to our services. Some of those services are not provided directly by us - there is more information about this in the section about sharing your information.
If we have asked for your consent to use your data you may withdraw that consent at any time by contacting Auxillis’s customer services team on 0344 571 9280 or by email at info@Auxillis.com.
We will seek feedback about your experience to analyse and improve our services and products.
We will provide you with information about our products and services that you have used or asked about and our related products and services.
We may provide information about you to selected third parties that offer goods or services we think may interest you, but only if you first agree that we may do so.
If you are not an existing customer we will only contact you if you have first agreed we may do so.
Sharing Your Information
We have a legitimate interest to share your information with other organisations and we want to make it clear to you when this will happen. To provide our overall service we need to use the services of, and supply information about you to, various suppliers who will have their own obligations to tell you how they collect and use your personal data. We may share your personal information with any of our group of companies; this means the company that owns us and any companies they own or control, this may be to provide services to you.
As we offer products and services to you that we may not provide ourselves, we share your information with other approved suppliers; sometimes these organisations will supply their services directly to you (typically repairers, motor engineers and the underwriters of insurance products we market), on other occasions they will be our sub-contractors such as vehicle suppliers or external IT infrastructure businesses.
We share your information with organisations, such as our business partners which will include organisations that put you in touch with us and who are themselves data controllers and organisations that process your information on our behalf and under our direction. Where we share your information with other data controllers it is to honour the obligations we have to you or because they or we have some other good reason to do so such as the provision of management information about how we have supplied services to you or to deal with complaints.
Other Occasions When We May Share Your Personal Information
If anyone buys us or any of our group companies that hold your personal information then personal information about you will be transferred to the buyer. This will also be the case if instead of buying the relevant group company the buyer simply buys all or most of the business assets.
Where We Store Your Personal Information
All information you provide to us is stored securely. Where we have given you, or where you have chosen a password which enables you to access certain parts of our systems, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
International Data Transfers
We do not generally process personal information outside of the European Economic Area but should this occur from time to time (for example our use of Google analytics involves some personal data being transferred to the USA) it will be done only in a way that complies with current laws and regulations.
Access to Information
You may obtain the information we hold about you by making a written or verbal request to us using the contact details above.
Subject to compliance with any laws and regulations, when you ask us about the information we hold on you we will give you confirmation that your data is being processed, access to it and any other supplementary information we consider relevant to your request.
Your Other Rights
In addition to having access to your information (see above) and your right to the information set out in our privacy statements you have the rights to ask us to rectify any incorrect information about you, to delete information we hold about you, to restrict what we do with information about you, to require us to send information we hold about you either to you (or someone you designate) in a commonly used machine readable form, additionally you may object to how we are using information about you and the right n ot to have automated decisions made about you.
The above rights are not all absolute and whether you can use one of these rights may depend on the way we obtained your information or the legal basis on which we use your personal information. More information about how and when you can exercise these rights is available from the Information Commissioner’s Office.
You can ask us to stop using your information for marketing at any time by contacting Auxillis’s customer services team on 0344 571 9280 or by email at info@Auxillis.com.
Additionally if you have provided your consent to process information about you for any other purpose (excluding providing services) you can withdraw your consent by contacting us at 0344 571 9280 or by email at info@Auxillis.com.
We are committed to protecting and respecting information about you in compliance with relevant laws and regulations and for this reason we take complaints we receive about this very seriously. Please address any concerns to us at the contact address given above or to info@Auxillis.com. We encourage you to contact us directly if you are unhappy, but if you are not satisfied with our response or if you prefer not to raise the issue with us you may at any time complain to the Information Commissioner’s Office; for more information on this see the ICO’s report a concern links, their contact links or at one of its regional offices:
Tel: 0131 244 9001
Tel: 029 2067 8400
Links to other sites
This privacy notice does not cover the links within this site linking to other websites. These websites have their own privacy statements and we encourage you to read the privacy statements on the other websites you visit.
Our Covid-19 Precautions
In response to the Covid-19 outbreak we continue to take a range of measures to protect our customers, colleagues and the wider community. These steps reflect the guidance from the UK government and public health bodies. We continue to proactively assess advice and potential controls to ensure our locations and delivery of services are as safe as possible.